Building an AI-Powered High-Volume Export Filing Platform Processing Thousands of Shipments Every Night
DHL processes 2,000+ export filings every night with 95% less manual data entry and 80% fewer filing errors.
SolutionsXEMI Clear · XEMI DataFlow · XI Document Intelligence
- 2,000+Nightly documents
- 95%Data entry reduction
- ↓ 80%Filing errors
The Challenge
Every night, the team had to clear a fixed set of demands with no room to slip. The real bottleneck was upstream of filing.
- Over 2,000 export documents to process before the window closed
- A fixed operational window with no flexibility
- Zero tolerance for system downtime, at any point in the cycle
- Multiple document formats arriving from different customers
- Integration with enterprise systems already in production, without disrupting them
- Customer documents arrived as one large combined PDF holding dozens of supporting documents
- Operators had to split, rename, classify, extract data, and prepare each file for eSanchit individually
The XEMI Approach
XEMI didn't ask DHL to replace what was already working. It built into it.
- A splitter designed for exactly this problem.An AI Document Splitter identifies where one document ends and the next begins inside a combined PDF, and separates them automatically.
- Sorting happens before a person sees the file.Each split document is classified and organized to eSanchit's requirements without manual handling.
- Shipment data arrives pre-filled.Direct integration with DHL's existing customer systems means shipment information populates automatically instead of being typed in.
- Compliance runs as a check, not a discovery.Missing documents, mismatched data, and required declarations are caught before submission, not after a rejection.
AI Agents at Work
AI Splitter Agent
Prepares filing-ready document sets from combined PDFs, automatically.
Data Extraction Agent
Pulls shipment information without anyone typing it in.
Compliance Agent
Checks for missing documents, mismatches, and mandatory declarations.
Workflow Agent
Moves each document through the filing stages on its own.
Business Impact
| KPI | Before | After |
|---|---|---|
| Nightly documents | 2,000+ | 2,000+ |
| Manual fields (initial) | 100 | 20 |
| Manual fields (final) | 20 | 5 |
| Data entry reduction | — | 95% |
| Filing throughput | Baseline | +65% |
| Filing errors | Baseline | ↓ 80% |
| Document preparation | Manual | AI-automated |
“The biggest difference wasn't just speed. It was confidence. Our operators now review AI-generated work instead of manually creating every filing. That has fundamentally changed how we scale high-volume export operations.”
Results
- Document splitting handled automatically, at volume
- eSanchit preparation built into the same automated pass
- 95% less manual data entry per document
- Thousands of nightly filings processed reliably, every night
- Compliance checks running ahead of submission, not after
- Enterprise-grade reliability with dedicated overnight support